Questions & Answers

Q: Thanks for the last answer. One more thing how do I put holidays and days away in for individual members of staff.

A: As outlined in the Shift Details section of the Help file you can set a Yes or No work requirement by inputting a "Y" or "N" to mark a matrix cell before you Build Roster. For example if your first staff member cannot work your first shift input a "N" in the cell where the first staff row and the first shift column intersect (D24). If the first staff must work the first shift input a "Y". Marked cells only operate for 1 Build Roster and are then cleared to allow a new roster. So to force a staff member to work a specific shift input a "Y" in the staff/shift cell, to force a must not work input a "N" in the staff shift cell.

Question and Answer Item 10575 - Browse All Question and Answer Items

Q: Hi there, I Think your product is truly awesome, the only problem I have is that you can not set limits for individual members of staff. Do you know if this cam be done? As this is a big problem for me, having members of the team on as little as 16 hours up to 40 hours per week.

A: Thanks for the feedback. Sorry Shift Scheduler does not allow different settings for each individual. It could be done but it would require substantial development work.

Question and Answer Item 10396 - Browse All Question and Answer Items

Q: I just purchased your software to build a supervision schedule for our high school staff. We have to schedule approx. 96 staff in 14 different areas throughout the school over the noon hour for the entire school year. I am having difficulty getting the program to respond to this request as I am unable to change the end date field. Specially I want to....Create 14 areas Schedule 48 teams (2 per team), Max 4 days in a row from Sept 5/06 to June 20/07. Each team should be balanced in terms of the total supervision worked.

A: To build a week roster simply add the number of shifts you require for that week and the number of staff that will be covering those shifts. By default the scheduler will make each shift follow on but you can overwrite the Start Date and Time and Length of a shift to make it anything you like (but they should be in chronological order). There a a number of approaches you can use....For your situation you have 48 teams (or staff) so you can treat each team as a staff member (when if fact it is 2), 14 areas each requiring 1 team each day. So for a week setup 14 * 5 days shifts set to 1 hour length ie 5 lots of 14 with the same start date all with the same start time (11:30?) and all with the same Length (1 hour?) and all with the same Shift Requirement of 1 (team) . Add your 48 teams (staff ie Fred and Jim). Set Max Cont hours to 1 or what ever the length of a shift is and Build Roster. To limit the days worked in a row you can set the Days Worked in a Row or the Max Hours in the roster period. As this is a fairly large roster try setting up a small version first ie maybe a couple of areas and teams to get a feel for how it works before you try a full roster. Depending on your requirements you may want to structure it differently ie you could run separate rosters for areas, or use individual staff instead of teams, or run it by day etc.

Question and Answer Item 10376 - Browse All Question and Answer Items

Q: Would like to have details of the shift scheduler. We have 80members of staff of which 30 work various shifts at differentcapacities.

A: Full details are available fromhttps://bizpep.com/shiftscheduler.html . You can alsodownload the software and give it a trail to see if it suits yourrequirements.

Question and Answer Item 10338 - Browse All Question and Answer Items

Q: I have downloaded your demo and I'm interested in trying it out. Before I get too involved though, I'd like to find out if it's design will meet our needs. Basically, I'm looking for a program that will allow the sharing and rotation of two "tasks" or "shifts" daily by three people on a monthly basis. More specifically, we have a group of four people, 3 full time and 1 part time. Three of us share 2 different call positions every night, and our part time person shares our call on the weekends. I'm looking for a program that will allow us to rotate these two call positions daily between the 3 of us (on weekdays) and 4 of us (on weekends). My only other requirements are that the number of times we take each call position be split evenly among the three full time people each month, that the days we take one of the two call positions be spaced out as far apart as possible (ie. not back to back if possible), that the call positions on Friday are fixed through Sunday (ie. you keep your call position Friday through Sunday), and that the weekend call be shared monthly as evenly as possible among the four of us. If the second half (my more detailed description) doesn't make sense, I'd still be interested in whether or not your program would meet the requirements of my more general description. Thank you for your help. Look forward to your response.

A: To see if it suits it is probably best to give it a run, however I can provide some information that may assist. The Shift Scheduler applies the same parameters to each staff member across the duration of the roster. For your situation this means that you would need to manually force a NO work for your part time staff during the week (so they would not be considered) or set up two separate rosters; one for the week and one for the weekend. On the split evenly requirement the scheduler applies a random process to allocate shifts but will only allocate up to the set hours allowed so this will create a balance however it does not consider the positioning of shifts beyond attempting to meet the minimum break requirements. In other words it will not consider the 'as far away as possible' situation. Once again though you could manually force NO work situations to meet your requirements. I suggest you give it a run with some basic scenarios to get a feel and then build up from there.

Question and Answer Item 10299 - Browse All Question and Answer Items

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