Questions & Answers

Q: I would like to see a trial of this software

A: you can download the Shift Scheduler Continuous Excel software and give it a trial using the download links at https://bizpep.com/shiftscheduler.html .

Question and Answer Item 10993 - Browse All Question and Answer Items

Q: I downloaded a demo copy of your shift scheduler & have a few questions on how my situation will fit into your model. Your routine seems to allocate hours randomly. I have a staff of 18 24x7. Some full time, some part time, some with fixed schedules per their hire agreement. Our company policy actually dictates a mix of 40/60 FT/PT although that is seldom achievable. How can I fix or does it consider rotating weekends off or 2 days off during the week after 5 days work on a rotating shift? Which of these constraints can I input into your model & let excel figure out the rest?

A: The shift allocation is random so it does not consider different staff with different constraints or the allocation x days off ofter working y days. To address the Full time part time requirement you could run 2 separate rosters, 1 for full time and 1 for part time work with roster hours set accordingly. You can set a manual Yes or No work requirement by inputting a "Y" or "N" to mark a matrix cell before you Build Roster to allocate set days off but this would be required for all staff to ensure 2 days off. This cannot be incorporated automatically.

Question and Answer Item 10976 - Browse All Question and Answer Items

Q: If you want to assign several people to the same shift (I want them permanently there) what do you do? I tried it, built the schedule and everyone had moved around. I described the shift and put a YÂ in the appropriate cells, but they all moved.

A: Marked cells ie input a "Y" only operate for 1 Build Roster and are then cleared to allow a new roster. So you cannot permanently set them for repeat rosters, they need to be re input before each build roster. If staff are permanently on set shifts then depending upon your structure you maybe able to simply exclude this shift allocation from the roster calculation as it is predetermined.

Question and Answer Item 10911 - Browse All Question and Answer Items

Q: I have two teams of four men under two supervisors I want them randomly selected so the supervisors do not have the same set of men all the time, however one shift is early start and one shift is late start. Will your software make sure the men work both an equal set of morning shifts and late shifts, not necessarily every other week but it needs to be consistently split.

A: Staff are randomly allocated to shifts based on the applied constraints. So over time it will balance out however it will not actively attempt to balance out the morning and late shift allocation. If you want to guarantee a certain staff allocation ie alternate mornings etc you could run 2 separate shifts (1 morning and 1 late) simply rotate the staff that are available for each shift ie week 1 Staff 1 is in the morning shift week 2 staff 1 is in the late shift. You can download and give it a test run from https://bizpep.com/shiftscheduler.html

Question and Answer Item 10906 - Browse All Question and Answer Items

Q: I am trying to limit the system to NOT choose certain staff over a string of shifts yet the system keeps selecting them how can I do this.

A: As outlined in the Shift Details section of the Help file you can set a Yes or No work requirement by inputting a "Y" or "N" to mark a matrix cell before you Build Roster. For example if your first staff member cannot work your first shift input a "N" in the cell where the first staff row and the first shift column intersect (D24). Marked cells only operate for 1 Build Roster and are then cleared to allow a new roster. So to force a staff member to work a specific shift input a "N" in the staff shift cell.

Question and Answer Item 10876 - Browse All Question and Answer Items

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